Site Hire Calendar & Enquiry Form

Site Booking Calendar & Enquiry Form

South Island Agricultural Field Days offers an exceptional space for hire across our grounds. With 74 years of history, our site is ideal for showcasing machines in action and fostering connections in the agricultural community.


Check our availability using the calendar below, and if you’re ready to book, simply fill out the enquiry form. Our team will come back to you to discuss your booking enquiry.

Submit Booking Enquiry

SIAFD OFFICE BUILDING HIRE AGREEMENT 


CONDITIONS OF HIRE: 


HOURS OF USE: 

  1. One day hire is between the hours of 7.00am and 10.30pm unless by prior arrangement.

THE HIRER IS RESPONSIBLE FOR: 

  1. Payment of the Hire Fee and the Bond.
  2. The key and security of the premises at ALL times.
  3. Any damage to the premises and ALL property within, or about it. Any damage to be rectified or reported.
  4. Being familiar with the position of EXIT doors and Firefighting equipment.(NB, deadbolts to be disengaged at start of hire to door exiting to outside and reengaged at completion of hire).
  5. Keeping ALL exit doors clear at ALL times.
  6. Not using pins, staples or cellotape to attach decorations to ceilings or walls. (Blue tack is acceptable)
  7. Ensuring that activity noise, including music, is not disruptive to neighbours.
  8. Complying with Council Noise Control Officers.
  9. Ensuring that vehicles entering, or leaving the site do not create unacceptable noise and are driven sensibly. 

AFTER USING ANY PART OF THE FACILITIES, THE HIRER IS TO ENSURE THAT: 

  1. All furniture used is returned to its original position, with tables wiped clean.
  2. All rubbish is removed from the office building and taken outside to the rubbish bins provided in shed.
  3. All heaters and lights are turned off.
  4. All windows and doors are closed and locked.
  5. Any costs incurred through failure to comply with the Conditions of Hire, may incur loss of the Bond, and/or additional fees, as may be determined by the SIAFD Committee.


HIRE FEES:   

  • $400 + GST per full day (includes cleaning fee)
  • $250 + GST per half day (includes cleaning fee)

SIAFD PRIVATE VENUE HIRE – Alcohol Policy (BYO)


1. Compliance with New Zealand Law


  • All hirers and guests must comply with the Sale and Supply of Alcohol Act 2012 and all other relevant New Zealand legislation.
  • Alcohol may only be consumed by persons 18 years and over. Proof of age (e.g., NZ driver licence, passport, HANZ 18+ card) may be requested.
  • Supplying alcohol to minors or intoxicated persons is strictly prohibited.


2. BYO Conditions


  • Alcohol is permitted only for private functions approved under the venue hire agreement.
  • Alcohol must not be sold under any circumstances (including cash bar, koha, or ticketed entry).
  • Hirers are responsible for supplying and removing all alcohol, mixers, and associated waste.
  • Glass bottles are permitted only if used safely and disposed of responsibly. Broken glass must be cleared immediately.

3. Responsibility of Hirer


  • The hirer must designate a Responsible Person (21 years or older) who will remain sober and manage alcohol use during the event.
  • The hirer is responsible for the behaviour of all guests and any contractors.
  • The hirer must ensure alcohol consumption does not create a nuisance to other users, neighbours, or the public.


4. Venue Safety and Security


  • Alcohol must only be consumed within the agreed hire area.
  • Disorderly, aggressive, or unsafe behaviour will not be tolerated.
  • SIAFD reserves the right to require security staff or crowd controllers at the hirer’s expense.
  • SIAFD staff or representatives may enter the event at any time to check compliance.


5. Event Management


  • Food and non-alcoholic drinks must be available at all times when alcohol is consumed.
  • Events must conclude at the time stated in the hire agreement.
  • Music and noise levels must comply with venue requirements and local council bylaws.

6. Liability


  • The hirer accepts full responsibility for all damage, loss, accidents, or incidents arising from alcohol consumption.
  • SIAFD accepts no liability for injury, illness, or incidents relating to alcohol brought onto the premises by the hirer or guests.
  • Failure to comply with this policy may result in immediate termination of the event, forfeiture of bond, and refusal of future bookings.