Information for South Island Agricultural Field Days Exhibitors

Please find the relevant Health & Safety documents for the 2019 South Island Agricultural Field Days below:

• Event Emergency Plan PDF
• Event Rules PDF
• Hazard Map PDF
• List of Hazards PDF
• Contractor Pre-qualification (CPQ) PDF

Can you please read this documentation and pass it onto all of your staff and contractors attending  SIAFD 2019.

Please fill out and send the Contractor Pre-qualification (CPQ) form back to SIAFD by Monday 11th March. Failure to do so will prohibit you being able to set up your site.
 
When you or your contractors first arrive on site, please get them to report to the site office for your site location and Health & Safety induction.

Marquee Exemption Application

There are two ways to submit your marquee exemption application for marquees over 100m²:

1. Download the Marquee Exemption Application form (PDF), fill it in and send it to SIAFD (preferably by e-mail to info@siafd.co.nz) before 1st February 2019, or
2. Fill in the online version of the form here, which is also required to be completed before 1st February 2019.

 

Structure Exemption Application

There are two ways to submit your structure exemption application:

1. Download the Structure Exemption Application form (PDF), fill it in and send it to SIAFD (preferably by e-mail to info@siafd.co.nz) before 1st February 2019, or
2. Fill in the online version of the form here, which is also required to be completed before 1st February 2019.

 

Important notes:

SIAFD will invoice you $300+GST for the marquee consent under our blanket exemption which must be paid before 28 February 2019 (please do not pay this consent fee directly to the Selwyn District Council).

For marquees or structures with large occupant numbers of 100+ pax, an evacuation procedure with designated Fire Warden, needs to be emailed to info@siafd.co.nz by the 1st February, for approval by Fire and Emergency New Zealand.

If you have any questions about the form applications, or have any issues, contact us.

All applications must be submitted BEFORE 1st February 2019.

Download the 2019 2019 Exhibitors' Handbook in PDF format by clicking here.

Covered marquee site map for SIAFD 2019:

2019-SIAFD-Covered-sites-as-at-8-Mar

Site map for SIAFD 2019:

2019-SIAFD-Full-site-map-with-Exhibitors-12-March

If you or your organisation is interested in volunteering your services for SIAFD 2019 then please use our Volunteer Contact Form.

Watch this space... information coming soon.

A prize valued at $500 for the best large site and small site will be awarded by the SIAFD committee.

These awards are made to encourage exhibitors to erect stands that achieve the aims of the Field Days, i.e. the effective promotion and sale of machinery, services and/or other products.

The winning sites will be those that attract a large number of genuine enquiries, are active stands with demonstrations likely to attract attention, and are tidy and staffed efficiently.

Camping

There is no camping at the SIAFD site, however less than 5 minutes down the road the Courtenay A&P Showgrounds in Kirwee are offering camping.

Charges: $10 per night for power, or $5 per night non-power sites.

If you would like to book please contact secretary@courtenayshow.org.nz.
 

Offer of Homestay Accommodation

Would you like to stay with a local Malvern family during your visit to the March 2019 South Island Agricultural Field days?

Malvern Anglican Parish is organising bed and breakfast homestays for exhibitors and visitors to the field days. While this project is a fundraising activity for the parish, it is also an opportunity for visitors to meet local people in their homes. In 2015 and 2017 the exhibitors who stayed in homestays found they avoided the traffic between Christchurch and the Field Days site at Kirwee.

For details, costs and an application form you can:

• e-mail: aghomestays@gmail.com  
• write to: Aghomestays, P.O. Box 38, Darfield 7541
• phone: 027 2269 125

You can look forward to a warm welcome.
 

Offer of Double Room with Ensuite

Double room ensuite available located on Ridgens Road, just off Charing Cross - only 10 mins from the Field Days. Please ring Chris on 022 140 3305.

The South Island Agricultural Field Days has been gazetted as an industrial exhibition under section 9 (2) of the Patents Act 2013 and section 10(2) of the Designs Act 1953.
 
Exhibitors may display their new inventions or designs for the first time at Field days without invalidating a future New Zealand patent or registered design application, provided that the application is filed within 6 months of the opening day of the show.  This is also provided the invention or design has not been publicised or marketed in any other way, and no commercial sale or use is made of the invention before the filing of the patent or registered design application.
 
Some overseas jurisdictions do not recognise the gazetting of industrial exhibitions, and if overseas protection is of interest to an exhibitor, we suggest filing a patent or registered design application before displaying their invention at Field Days.

View the SIAFD Gazette Notice