We are less three weeks out and it is all go at the site. We have started marking out sites, finished gravelling the main laneways, finished installing power boxes on the lines, and ordered the new sound system.
HEALTH & SAFETY
There was alot of confusion over the CPQ form and it is an area which I will improve on next time (design my own form).
If you have contractors setting up your site, or if your site involves anything that could cause harm such as: working at heights, heavy lifting, moving machinery, moving vehicles, hazardous chemicals, gas bottles onsite etc, then you need to send it back. The CPQ form can be found here
If you are only displaying static equipment, services, or lifestyle wares, you should still send it back with N/A written on it and a note of what you are doing on your site. Then I can tick you off the list.
When you arrive on site to set up, one person from your site needs to view our hazard map and register and sign the form at the office, or at the loading ramp. They then need to relay the hazards to the rest of the team. Click to view our Hazard Map
and List of Hazards
Wednesday 13 March • Sites available for set-up (or earlier by arrangement)
Monday 18 March - Driver and telehandler available for unloading - just turn up and wait your turn
Friday 22 March to Sunday 1st April - Security on site (gates are locked at night prior to this date)
Wednesday 13 to Tuesday 26 March - Tickets can be picked up from the site Office and exhibitors must sign induction form.
Tuesday 26 March - Exhibitors must have completed site set up by 6:00pm
27 - 29 March 2019 - South Island Agricultural Field Days - Gates open to the public at 8:00am
Friday 5 April 2019 - All equipment must have been removed from the property unless by prior arrangement.
All extras that were ordered have now been sent if requested, otherwise they will be waiting for pick up from the site office during set up. If you need to order extra tickets at the exhibitors rate, please click on this link
For those of you that only want your allocated tickets (no extras) these will be available for collection from the site office from Wednesday 13th March. If you specifically want them posted out please email me. There is a $5 charge for this.
PORTALOOS & RUBBISH
Wheelie bins and portaloos will be dotted around the site. Please note you cannot order your own portaloos and rubbish providers as we cannot allow them to drive on site to service them. If you have specific needs or requests, please email me.
Moveable Feasts and Stu's Smokin BBQ are are on-site caterers during the event. They will be on site from 11-2pm on Monday 25 and Tuesday 26 March during set up for lunch and coffee.
Details on how to order food directly to your site during SIAFD will be sent next week.
Please note that you can drive onto your site during the event (27-29 March), if you are in the gates by 7:30am, and cannot leave the site before 5pm. Any car not parked within their site boundaries will be removed.
There are no exhibitors car park or car passes as each exhibitor will park in a different area depending what gate they are close to.
Marquees over 100m2 and structure exemptions should have been submitted by now.
The Programme is now at the printers, so no changes can be made.
Any more questions? Check the Exhibitors Handbook in the first instance
Most up to date site map can be found here
See you all in the next couple of weeks!